How to Transition Your Supply Chain From Manual Processes to AI-powered Solutions

November 15, 2023

The impact that supply chain leaders have on their respective businesses is predicated on the supply chain management systems and especially supply chain planning systems that they have in place. While many have already adopted some tools to support market demands — or at least have plans to — these tools are often cumbersome, disconnected or subsidized with spreadsheets. In fact, according to a 2020 survey conducted by Modern Materials Handling, a staggering 45% of supply chain professionals reported they are using mostly or entirely manual processes. The bad news is, those who continue to rely on manual planning will likely fall behind. But, the good news? Transitioning from spreadsheets to digital planning supported by AI-powered planning solutions is very much within reach.

In this blog, we’ll explore these areas:

The risks of spreadsheet-based planning
The benefits of AI-powered planning solutions
How you can transition to a digital supply chain

The risks of spreadsheet-based supply chain planning

To put it bluntly, using spreadsheets to manage your supply chain is a slow-moving, time-consuming, and error-prone process — especially when compared to digital methods. Take a look at the risks listed below, related to spreadsheet-based planning. You could be familiar with some of them, and others you may not even realize are impacting your business.

You can open your supply chain up to errors that require remediation efforts
You spend more time on the tactical aspects of planning than the strategic impact
You are not able to collaborate cross-functionally to generate consensus plans
You are not leveraging valuable data that is available to you
Your (slow) reaction time might be damaging customer experience
You don’t have reliable performance metrics to rack your progress

To learn more about the risks of spreadsheets, check out our blog, The Hidden Threats of Spreadsheet-Based Supply Chain Planning.

The benefits of AI-powered planning solutions

When you compare digital supply chain planning against more traditional methods, the benefits are clear. Below are just some of the reasons supply chain executives have made the strategic decision to shift to digital solutions. More details about these can be found in our recent AI benefits checklist.

Increase revenue
Improve the accuracy of your forecasting
Leverage important market signals
Optimize your inventory
Make better decisions more quickly
Enhance collaboration across your business
Create a better customer experience

All of these advantages add up to better outcomes and greater confidence, not just for your supply chain but for your business as a whole. You can dig deeper into these benefits in our recent blog, The Benefits of Shifting from Manual to Digital Supply Chain Planning.

How can you shift from spreadsheets to digital solutions?

Shifting from manual supply chain planning to the use of digital solutions gives you the power to improve and accelerate your decision-making, unlock profitable growth opportunities, reduce risk, and efficiently scale your business. So, how can you make the shift? We’ve outlined a few steps you can take to begin your transition.

1. Identify your business goals

Think about these as they relate not just to your supply chain, but to every part of your organization. How will meeting your short-term and long-term supply chain goals help to fulfill the goals of your business cross-functionally?

2. Identify your business challenges and opportunities

Perhaps you’re dealing with some or all of the risks of manual supply chain planning that we highlighted earlier, and you’d like to address those head on. Or maybe you anticipate a broader scope of opportunities that could be better served by the enablement of digital solutions. Think about what you can address now, and into the future.

3. Find a AI-powered planning solutions provider that fits your business needs and knows your industry

As you assess your goals, challenges, and opportunities, you’ll need a digital solution partner that can help you develop a strategic roadmap that will address the full vision of your organization and provide industry insights. Look for a partner that offers trusted expertise, flexibility to evolve with your business, and scalability of solutions and support that can empower your growth.

Questions to ask potential supply chain software providers

As you do your research into solution providers that could be the best fit for your business, outside of inquiring about initial and ongoing investment, you might consider asking these questions during your conversations with them.

How can your solutions address our business challenges and goals?
What is the anticipated timeline for onboarding with your solutions?
What roadblocks or challenges have you experienced in the past for other businesses during implementation? Should we expect the same?
What can be expected in terms of both initial and ongoing support?
Do you have case studies to share that are applicable to our business?
What ROI should we expect and how quickly can we feel the benefits?
How do we get our team to embrace and adopt the solution?

4. Facilitate alignment across your organization

Once you’ve selected your ideal digital solutions partner, it will then be critical to facilitate collaboration on the decision and next steps across every impacted function of your business. Get every department leader and executive onboard to ensure full alignment in preparation for the initial implementation and ongoing transitions of your digitalization roadmap.

Meet an AI-powered planning solution ready to accelerate your digital transition.

Among the industry leaders guiding supply chain professionals through their digital journey is Firstshift.ai. Firstshift offers both transformative AI-powered planning solutions and supply chain planning expertise. It’s a powerful combination of services that empower businesses to:

Ditch the manual, time-consuming, and risk-prone spreadsheets
Leverage external data to address relevant market signals (and ignore the noise)
Accelerate the transformation of data into actionable insights
Leverage predictive analytics to align future performance
Use prescriptive analytics to automate, wherever possible

To discover if Firstshift is the right partner for your shift to AI-powered planning solutions, schedule your free demo.

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March 18, 2025

Firstshift Launches Pluto, an AI-powered copilot for Supply Chain Planning Excellence

Los Altos, California – March 18, 2025 – Firstshift, a leading provider of AI-powered supply chain planning software, today announced the launch of Pluto, a Generative AI-powered planning copilot that assists planners with their decisions and tasks.

With options to leverage natural language query capabilities and an intuitive query builder, Pluto empowers supply chain professionals to gain critical insights faster, streamline decision-making, and optimize operations with unprecedented ease.

“Pluto is a game-changer for supply chain professionals,” said Hari Menon, CEO and Co-founder of Firstshift. “By making supply chain insights more accessible, actionable and accurate, Pluto allows planners to plan with confidence. With AI-powered insights at their fingertips, decision-makers can navigate supply chain complexities with greater speed and precision. Pluto is the first in the line of a series of AI-powered planning copilots and agents in our product roadmap.”

The flexibility of Pluto to operate in a natural language mode or the query builder mode makes it easy for planners to ask questions about their supply chain and get answers instantaneously. For complex and detailed analysis, Pluto’s query builder mode allows users to create complex queries effortlessly without requiring deep technical knowledge.

Supply chain leaders in enterprises are constantly challenged having to deal with shifting consumer demand, supply disruptions, and increasing operational complexity. Planners in their organization have to be agile to adjust plans, evaluate scenarios and make decisions based on insights derived from large volumes of data. Pluto changes the game by offering an AI assistant that compliments or extends a company’s supply chain planning team’s capabilities without adding staff or expertise. This is especially important as access to experienced talent and professionals with supply chain planning experience becomes increasingly competitive and difficult.

Pluto is available as part of Firstshift’s AI-powered demand and supply planning platform and solutions. Schedule a demo to see it in action and learn more about our platform’s solutions.

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Firstshift is an innovative provider of AI-Powered supply chain planning solutions for large and medium-size enterprises. Firstshift's customer base includes leading brands in CPG, Food & Beverage, Industrial products and Apparel & Fashion industries. For more information visit www.firstshift.ai.

Insights

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January 28, 2025

Unlocking Growth Opportunities with AI-Powered Demand Forecasting in the Food & Beverage Industry

From unpredictable consumer behaviors to supply chain disruptions, the challenges of demand planning are a delicate balancing act. Companies must adapt quickly to meet demand without sacrificing efficiency or profitability. AI-powered demand forecasting offers a game-changing solution, empowering F&B companies to make smarter decisions, reduce costs, and unlock growth opportunities.

Why Traditional Forecasting Falls Short

Conventional forecasting methods rely on few statistical algorithms applied on historical sales and shipment data and don’t account for :

Intermittent demand spikes
Volatile demand patterns
Unforeseen external factors, like weather and trends

These inaccuracies lead to either excess inventory of lost revenue.

How AI-Powered Demand Forecasting Makes a Difference

Leveraging machine learning and external signals, AI-driven demand planning dynamically predicts demand across product categories, markets, and supply chains. Key advantages include:

✅ Increased Accuracy: Attribute-based planning adjusts forecasts based on real-time changes like promotions, market trends, and consumer behavior.

✅ Scenario Planning: Simulate outcomes with ease, compare “what-if” scenarios, and adjust plans to avoid disruptions.

✅ Reduced Waste: Accurate forecasting means optimized production—no more overstocking or spoiled inventory.

✅ Growth Insights: AI uncovers demand signals you might miss, like external trends or regional opportunities, to fuel revenue growth.

Real Results for F&B Companies

Companies adopting AI-powered solutions see results like:

Up to 30% improvement in forecast accuracy
Reduced inventory costs by 10-20%
Faster response to supply chain shifts

By unlocking demand insights and improving agility, F&B businesses can turn challenges into opportunities.

Ready to Unlock Growth?

Don’t let inaccurate forecasts limit your growth. Explore how AI-powered demand forecasting can help you stay ahead of demand, reduce costs, and grow your business. Schedule a demo today.

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Insights

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January 16, 2025

The Power of AI in Sales & Operations Planning for the Food & Beverage Industry

The food and beverage (F&B) industry is one of the most dynamic and challenging sectors in the global market. With fluctuating consumer preferences, stringent regulations, and the pressure to minimize waste, achieving operational efficiency is no small feat. Sales & Operations Planning (S&OP) plays a pivotal role in navigating these complexities, helping businesses align their demand forecasts with operational capabilities.

Navigating Complexity with Precision
Traditional S&OP processes often fall short of delivering the agility and precision required in today’s market. This is where AI-powered supply chain planning solutions step in, transforming how F&B companies strategize, plan, and execute their operations. By integrating advanced analytics, predictive capabilities, and real-time insights, AI is reshaping S&OP into a powerful growth engine.

Why Does S&OP Matter in F&B?
At its core, S&OP is a structured process that ensures sales forecasts, production plans, and business objectives are in harmony. For F&B companies, this alignment is crucial to navigating the sector's unique challenges. Imagine trying to forecast demand for seasonal products like ice cream or holiday beverages while accounting for production capacity, supplier timelines, and regulatory compliance. The stakes are high—too much inventory leads to waste, while too little results in lost sales and customer dissatisfaction.

Traditional S&OP processes often rely on historical data and manual inputs, which can be prone to inaccuracies, errors, and delays. In an industry where shelf life is limited, and consumer preferences can change overnight, these inefficiencies are costly. The F&B sector needs S&OP solutions that are dynamic, precise, and responsive—qualities that AI delivers with remarkable effectiveness.

How AI is Transforming S&OP in the F&B Sector
AI brings a level of sophistication to S&OP that was previously unattainable. By leveraging AI, F&B companies can move beyond static, spreadsheet-based planning to dynamic, data-driven decision-making.

For example, AI enables real-time data integration from multiple sources, such as point-of-sale (POS) systems, social media trends, and even weather forecasts. Imagine a summer heatwave triggering a surge in demand for cold beverages. With AI, your S&OP process can quickly adjust forecasts and optimize production schedules to meet the spike in demand.

AI also introduces predictive analytics into the equation. Instead of relying solely on historical data, AI models analyze patterns and external signals to predict future demand with greater accuracy. This proactive approach allows businesses to anticipate challenges and capitalize on opportunities before they arise.

Another game-changing capability is scenario planning. What happens if a supplier faces delays? Or if consumer demand shifts mid-season? AI-powered S&OP platforms let companies simulate these "what-if" scenarios, evaluating potential impacts and determining the best course of action.

From Challenges to Opportunities: The Benefits of AI-Powered S&OP
The benefits of integrating AI into your S&OP process go far beyond efficiency. By harnessing the power of AI, F&B companies can unlock new levels of collaboration, precision, and agility.

Reduce Risk: AI reduces the risk of misalignment between departments. With a centralized platform that provides real-time insights, sales, production, and logistics teams can make informed decisions based on the same data. This transparency eliminates silos and fosters cross-functional collaboration.

Increased Agility: AI enhances agility. The F&B industry is often subject to external shocks, from unexpected demand surges to supply chain disruptions. AI-powered tools allow businesses to respond quickly, minimizing the negative impact of unforeseen events.

Profitability: AI drives sustainability—a growing priority for F&B companies and their consumers. By optimizing inventory and reducing waste, AI-powered S&OP aligns profitability with environmental responsibility.

Transforming S&OP into a Competitive Advantage
Sales & Operations Planning is no longer just a process—it’s a strategic advantage for companies ready to embrace the future. With AI, F&B businesses can transform their approach to planning, unlocking efficiencies, enhancing collaboration, and staying ahead of market changes.

If you’re looking to take your S&OP process to the next level, now is the time to act. Let our AI-powered supply chain platform help you navigate the complexities of the F&B industry with confidence and precision. Schedule a demo today to see how AI can revolutionize your S&OP process and drive your business forward.